Dueflowdueflow
Country Clubs

Your club's money, managed with ease.

Dueflow gives country clubs member dues, initiation fees, and event billing in one place – with automated reminders, instalment plans, and reporting the board can sign off on. $0 platform fees for the club.

Book a demo (opens in a new tab)Start free

Dueflow charges organizations $0 in platform fees. Members pay a small processing fee per payment.

  • $0 platform fees
  • 5-minute setup
  • Board-ready reporting
  • Updated September 7, 2026

Illustrative Dueflow view using sample data.

  • $0platform fees for the club
  • 4ways members can pay, including Apple Pay
  • 100%of dues stay with the club
The problem

Membership billing outgrew the spreadsheet years ago

Country clubs bill several membership tiers, initiation fees paid over time, minimums, event tickets, and the occasional capital levy. Kept in a spreadsheet and a filing cabinet, each of those becomes its own reconciliation job – and the board's finance report becomes an exercise in trusting whoever assembled it.

With Dueflow

Tiers, initiation fees, and events in one ledger

Dueflow bills each membership tier on its own schedule, spreads initiation fees across instalments, and sells event tickets and dining or activity packages through payment links. Members see their own balance and history; the board sees collection rates, arrears, and fund balances live.

  • Dues by membership tier

    Bill full, family, social, and junior tiers different amounts on different cadences, all from one member roll.

  • Initiation fees over instalments

    Let new members pay a joining fee across scheduled instalments, with the remaining balance tracked automatically.

  • Reminders on your schedule

    Email and SMS reminders run before and after each due date, so arrears are handled by the system rather than a phone call.

  • Events, tickets, and packages

    Collect for member events, tournaments, and seasonal packages with shareable links and QR codes at the club.

  • A member portal for balances

    Members log in to see what they owe, what they have paid, and every receipt – which removes most billing questions before they are asked.

  • Board and finance-committee reporting

    Live dues collection, arrears aging, and fund balances, exportable for the board pack in one click.

How a country club gets set up

  1. Step 1

    Import the member roll

    Bring members in from a spreadsheet and tag them by tier so billing follows the tier automatically.

  2. Step 2

    Set up dues and initiation fees

    Create a dues run per tier and an instalment plan for joining fees.

  3. Step 3

    Publish event and package links

    Sell tournaments, dinners, and seasonal packages through links members can pay from their phone.

  4. Step 4

    Share reporting with the board

    Add finance-committee members with view-only access to the live dashboard.

Arrears you see in week one, not quarter three

Club dues rarely go unpaid deliberately. A card expires, a statement gets buried, and by the time anyone notices, the member owes three cycles and the conversation is uncomfortable for both sides.

Dueflow surfaces every missed payment immediately, keeps reminding the member automatically, and shows the finance committee an aging view of exactly who is behind and by how much – while it is still routine.

  • Aging view of arrears by member and tier
  • Automatic reminder sequences per dues run
  • Payment plans for members catching up

Books your auditor recognizes

Because dues, events, and levies are collected in the same system, every payout posts to accounting as a categorized deposit that matches the bank statement.

That turns the year-end from a reconstruction project into a review, and it means a change of general manager or treasurer does not take the club's financial history with it.

What country clubs get on Dueflow

  • Tiered dues billing on independent schedules
  • Initiation fees paid over instalments
  • ACH, card, Apple Pay, Google Pay, and manual entry
  • Automated arrears reminders by email and SMS
  • Event, tournament, and package payments
  • Member portal with balances and receipts
  • View-only board and finance-committee access
  • QuickBooks-ready exports

FAQ

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Bill every tier from one place

Free for the club, live in an afternoon, and reconciled automatically.

Book a demo (opens in a new tab)Start free