Dueflowdueflow
HOAs & Community Associations

HOA dues collection software that automates the chasing.

Dueflow is HOA dues collection software: it bills every unit on a schedule, sends automated email and SMS reminders until owners pay, tracks special assessments separately, and gives the board live reporting – so dues stay current, reserves stay untouched, and the board sees every dollar. $0 platform fees to the association, forever.

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Dueflow charges organizations $0 in platform fees. Members pay a small processing fee per payment.

  • $0 platform fees
  • 5-minute setup
  • Board-ready reporting
  • Updated October 5, 2026

Illustrative Dueflow view using sample data.

  • $0platform fees for the association
  • 5 minto set up and start collecting
  • 100%of dues stay with the HOA
The problem

Dues chasing is a volunteer job nobody wants

Most boards run assessments out of a spreadsheet, a shared inbox, and a checkbook. Homeowners pay by check whenever they remember, special assessments get tracked separately, and the treasurer spends every month reconciling deposits and sending the same reminder emails. When an owner disputes a balance or the board wants a reserve report, the answer lives in three places – and none of them agree.

With Dueflow

One system for dues, assessments, and reserves

Dueflow bills every unit on a schedule you set, reminds owners automatically until they pay, and accepts ACH, card, Apple Pay, and Google Pay – or records a check in one click so the ledger stays complete. Special assessments are their own line item, so capital work never gets confused with operating dues, and the board sees collection rates, balances, and reserve contributions on a live dashboard.

  • Dues and assessments online

    Bill monthly, quarterly, or annual assessments to every unit, and let owners pay by ACH, card, or Apple Pay – or in installments when the amount is large.

  • Reminders that end the chasing

    Automated email and SMS reminders run on your schedule before and after each due date, so the treasurer stops writing the same message every month.

  • Special assessments, tracked separately

    Raise capital for a roof, a road, or a pool project as its own assessment with its own balance, payment plan, and progress reporting.

  • Board-ready reporting

    Collection rate, delinquencies, and cash on hand on one live dashboard – no month-end spreadsheet assembly before the board meeting.

  • Vendor and volunteer reimbursements

    Board members submit receipts with photos, get approved by the treasurer, and are paid straight to their bank – every expense documented.

  • QuickBooks-ready books

    Every payout posts as a categorized deposit, so the annual review or audit starts from clean records instead of a bank statement and a shoebox.

How an HOA gets running on Dueflow

Most associations are collecting their next assessment the same day they sign up.

  1. Step 1

    Add your units and owners

    Import a roster from a spreadsheet or add owners by hand. Each unit gets its own record and balance.

  2. Step 2

    Create the assessment

    Set the amount, the due date, and the cadence – monthly, quarterly, or annual – plus any installment option you want to allow.

  3. Step 3

    Turn on reminders

    Choose when reminders go out before and after the due date. Dueflow handles email and SMS from there.

  4. Step 4

    Report to the board

    Give board members view-only access so they see collections and reserves live, without being able to move money.

Delinquencies you can act on early

Late assessments are rarely a collections problem at first – they are a visibility problem. By the time a spreadsheet shows a homeowner three months behind, the balance is big enough to be awkward and small enough that nobody wants to escalate.

Dueflow shows every unpaid balance the day it goes late, with the full reminder history attached, so the board can act while the amount is still one month of dues. When a balance does need to escalate, the record of what was billed, when it was sent, and what was paid is already assembled.

  • Live delinquency list with days-late and balance owed
  • Full audit trail of every reminder sent to each owner
  • Payment plans for owners who need to catch up over time

Reserves stay reserves

The fastest way to lose a reserve fund is to run it through the same account as operating cash. Dueflow keeps capital assessments as their own tracked line, so money raised for the roof is reported against the roof – not absorbed into landscaping and insurance.

Every contribution is timestamped and attributed to the unit that paid it, which makes reserve-study updates and owner questions a lookup instead of an investigation.

What HOAs get on Dueflow

  • Per-unit dues and assessment billing
  • ACH, card, Apple Pay, Google Pay, and manual check entry
  • Automated email and SMS reminders
  • Installments and payment plans
  • Special assessment tracking
  • Delinquency dashboard with full audit trail
  • View-only board and property-manager access
  • QuickBooks-ready exports for the annual review

FAQ

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Collect this year's assessments without the spreadsheet

Dueflow is free for your association – set it up in an afternoon and let reminders do the follow-up.

Book a demo (opens in a new tab)Start free