Reimbursements with a receipt for every dollar

Reimbursements are where chapter money is most likely to go missing — not through theft, but through fog. Somebody paid for something, somebody said "I'll pay you back," and three weeks later nobody remembers the details. Dueflow replaces that fog with a workflow: every request has a receipt attached, a designated officer reviews it against the actual document, and the decision — approve or deny, with an optional note — is recorded with the officer's name and a timestamp.

Members see their request's status the whole way through, from submitted to reviewed to paid, in their own portal. The treasurer stops fielding "any update on my reimbursement?" messages because the answer is always one tap away.

Every status change on every reimbursement is written to a permanent audit log — who submitted, who approved, what changed, and when. If a request is edited, the previous values are preserved. Nothing is deletable into oblivion, which means end-of-term reviews, university audits, and nationals oversight go from archaeology to a report.

This is also what makes officer transitions safe. The incoming treasurer inherits a complete, self-documenting record of every dollar that left the account and why — not a shoebox of receipts and a group chat to scroll through.

Reimbursements don't only happen inside a chapter. National organizations use the same flow to reimburse their chapters — and can even reimburse an individual member of a child chapter directly, with the payout routed to the member's own bank account rather than through the chapter.

For nationals, that means one consistent, auditable process across the whole organization instead of a patchwork of checks and transfers that each chapter tracks differently.