QuickBooks Integration for Fraternity & Sorority Chapters.
Dueflow connects to QuickBooks Online and posts payouts as categorized deposits – dues, store sales, donations, and chapter billing split into the right income accounts, matching the bank statement to the penny.
Dueflow is free for chapters and nationals – $0 platform fees forever. Members pay a small processing fee per payment.
- $0 chapter fees
- 5-minute setup
- Built by treasurers
- Updated September 1, 2026
Illustrative Dueflow view using sample data.
- 1OAuth connection – no re-authorizing
- 4income categories mapped separately
- $0.00variance from the bank statement
- 0manual journal entries to write
Chapter books don't survive spreadsheet accounting
Most chapters that keep formal books re-key Dueflow payouts into QuickBooks by hand: one lump deposit hits the bank, and the treasurer or a paid accountant reverse-engineers how much was dues, how much was merch, and what the processor took in fees. Every manual entry is a chance for the books to drift from the bank – and at officer turnover, the drift becomes the next treasurer's problem.
Payouts arrive in QuickBooks already categorized
Connect QuickBooks Online in a single OAuth step and map your chart of accounts once – a bank account, an income account per category, and an expense account for payout fees. From then on, each Dueflow payout can be posted as a deposit with a line per income category, a negative line for fees, and a balancing line for carryover, adding up to exactly what landed in the bank.
One-click QuickBooks Online connect
Authorize Dueflow from your QuickBooks company in one OAuth step. Tokens refresh in the background, and you can disconnect at any time.
Income split by category
Dues, store sales, donations, and chapter billing each post to the income account you choose – revenue is classified before your accountant ever opens the file.
Deposits that tie to the bank
Refunds net out, payout fees post as an expense line, and a balancing line absorbs carryover – the deposit total always equals the bank statement.
An auditable sync log
Every payout shows whether it synced, when, and which QuickBooks deposit it created – with the error message when something fails.
Nothing posts by surprise
You choose which payouts to sync, and Dueflow warns you when a category or fee account is unmapped instead of guessing.
Built on the real ledger
Deposit lines come from the actual payments behind the payout – the same data as your dashboard and exports, not a re-keyed summary.
How the QuickBooks sync works
- Step 1
Connect QuickBooks Online
Authorize Dueflow from your QuickBooks company in a single OAuth step.
- Step 2
Map your chart of accounts
Pick the bank account payouts land in, an income account per category, and an expense account for payout fees.
- Step 3
Withdraw as usual
Run payouts from Dueflow the way you already do – nothing about collecting money changes.
- Step 4
Deposits appear categorized
Each synced payout becomes a QuickBooks deposit whose lines match the bank statement exactly.
FAQ
Explore more
- Software Built for Fraternity TreasurersEverything a fraternity or sorority treasurer needs to manage chapter finances – from dues collection to reimbursements to financial reports. Built by treasurers who lived the pain.
- Fraternity Finance SoftwareThe complete financial platform for fraternity chapters and nationals. Dues collection, reimbursements, merchandise sales, analytics, and AI – all in one place.
- Fraternity Accounting SoftwareFraternity accounting software that starts from the money itself: every dues payment, reimbursement, and store sale lands in one chapter ledger, can be posted to QuickBooks Online as a categorized deposit, and feeds the Form 990 your chapter files each year – free for chapters.
- Fraternity Analytics DashboardReal-time financial analytics for fraternity and sorority chapters. Track dues collection, revenue trends, member payment behavior, and chapter financial health.
- Accounting SyncThe full product page: how payouts post to QuickBooks as categorized deposits with zero variance from the bank.
- QuickBooks for Fraternities: A Treasurer's GuideHow to set up a chapter's chart of accounts and keep QuickBooks tied to the bank all semester.
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